Small amateur clubs like ours simply couldn't run if it wasn't for the hard work and dedication put in by the volunteers who help out behind the scenes. Below is a list of the positions the club has. If you see a VACANT position below that you feel you could spent a a couple of hours every month helping us with, please contact any of the existing members of the committee.
The Chairperson must ensure that the Management Committee functions properly, that there is full participation during meetings, that all relevant matters are discussed and that effective decisions are made and carried out
Providing support and backup to the chairperson and stepping into the chairperson role when he/she is not available
The treasurer has a watchdog role over all aspects of financial management, working closely with other members of the committee to safeguard the clubs finances
The secretary is responsible for ensuring meetings are effectively organised and minuted together with maintaining effective records and administration.
The club welfare officer has primary responsibility for managing and reporting concerns about child welfare and for putting into place procedures to safeguard children in the club.
The swimmark Coordinator will be the key point of contact for swimmark within a club i.e. having knowledge about the ASA club accreditation programme, in addition to collating and uploading information to the ASA swimmark portal in line with ongoing Annual Health Checks.
The open-meet secretary is responsible for ensuring open-meet competitions are effectively organised and communicated within the club together with collating entries and payments.
The pool bookings officer is responsible for ensuring all our local pools (Cheadle & Denstone) are booked for both training and gala purposes.
The Membership Officer is responsible for keeping the Members records up to date and adding new members as they join the club, and ensuring they are appropriately billed for membership/training.
The Fundraising Officer provides a central point of contact for fundraising queries and takes the lead on developing opportunities for accessing grants and funding. This may include the preparation and submission of funding bids, working with other organisations to develop joint bids and ensuring the profile of the club is maintained. The Fundraising Officer should report to the Club Chairperson
The Press Officer leads and promotes club activities through the production of press releases with a view to raising the profile of the club within the community
The Social Secretary is responsible for organising social events for the Club throughout the year including out of season activities where members are invited.
The disables swim rep plays a key role with those working with disability athletes within the club and to liaise with parents of disabled swimmers and To represent disability swimming on the committee.
Also to engage with the local, regional and national disability swimming network
To organise the swim shop that the club maintains and to ensure the shop is appropriately stocked and presented at galas and events.
To ensure that the clubs trophies are maintained, engraved, presented and collected/distributed effectively
A Workforce Coordinator is responsible for overseeing the volunteers and staff within the club. The role of the Workforce Coordinator is not to line manage, but to ensure volunteers have a meaningful and enjoyable experience, to recruit the right volunteers to the right roles, and provide appropriate training, support and recognition.
Maintenance of the clubs website. Updating of the club calendar with training and gala details, publishing of the latest news stories.
A more detailed description of roles from the ASA Good Club Guide.
Good Club Guide_ Club Chairperson (pdf)Download
Good Club Guide_ Secretary (pdf)Download
Good Club Guide_ Welfare Officer (pdf)Download
Good Club Guide_ Treasurer (pdf)Download
Good Club Guide_ Fundraising Officer (pdf)Download
Good Club Guide_ Marketing and Press Officer (pdf)Download
Good Club Guide_ Club Captain (pdf)Download
Good Club Guide_ Workforce Co-ordinator (pdf)Download
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